Is this a REVISION of a previously submitted form?
*
Yes
No
Note: The Asterisk (*) indicates a field that must have an entry in order to complete the form for submission.
Event Description
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Is this a Church sponsored event?
Yes
No
Is this a ticketed event?
Yes
No
Event Dates:
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Set-Up Time
*
Event Start Time
*
Event End Time
*
Group Applying
*
Are you a non-profit organization?
Yes
No
Applicant's Name?
*
Applicant's Phone Number
*
Email Address
*
Request for the following areas
Fellowship Hall - Section 1 (narthex end)
Fellowship Hall - Section 2, (middle)
Fellowship Hall - Section 3, (stage end)
Fellowship Hall - Stage
Admin. Wing - Conference Room
Admin. Wing - Admin. Kitchen
Worship Area - Sanctuary
Worship Area - Organ
Worship Area - Chapel
Other -
Other - Parlor
Other - Parlor Kitchen
Other - Choir Room
Other - Choir2 (old)
Other - Bride's Room
Other - Village Commons
Other - Main Kitchen
Education Rooms - Please specify:
Youth Area - Please Specify
Set-Up: Describe your set-up in the area provided below or choose from the examples: Conference, Banquet Round, Banquet Long, Hollow Square, U-shape, Split, Theater or Classroom
Describe Setup
Number of Tables
Number of Chairs
Number of persons involved in this event?
Number of Persons
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Describe any special needs e.g. sound technician, technical support, etc.
Special Needs?
Have you completed the "Kitchen Use Form"? (The kitchen use form is only required if you request use of a kitchen.)
Kitchen Use Form?
*
Yes
No
The person in charge of the event if different from Applicant Name above i.e. Contact Person- Please give name, phone number and Email address
Contact Name-2
Contact Phone Number-2
Contact Email-2
-----Office Use Only -----
Scheduling Team Approval: ____________________
On Calendar/Date: ____________
The additional custodian will be at the church from _________ to ____________
Custodian assigned: ____________ Phone: _____________
By submitting this form, I verify that I have read the "Policies and Procedures for Use of First United Methodist Church Facilities" and will be responsible for making sure the policies are respected during my event. I will also update this form with the FUMC office regarding any changes as soon as possible
SPECIAL NEEDS / QUESTIONS / ADDITIONAL INFORMATION: Church hours: Sunday: 7:30 am - 5:30 pm Monday => Thursday: 8:00 am - 9:00 pm Friday: 8:00 am - 5:00 pm Saturday: 9:00 am - 12:00 pm
FUMC Policies and Expectations for Building Use
POLICY INFORMATION:
1) Reservations are not set until approved by the Scheduling Team and entered on the calendar.
2) Request by non-church groups should be submitted no more then 6 months ahead of your scheduled event.
3) Each approved event will be assigned an FUMC Staff Event Coordinator who will work with the event’s Organizer(s) on details related to building use.
The Organizer(s) are responsible for the activities and conduct of all participants and/or programs using the building/facilities.
The Organizer(s) will be responsible for the following:
a. Rooms must be returned to original condition.
b. Windows must be closed and lights turned out.
c. Rowdy behavior, gambling, use of illegal drugs, tobacco or alcohol are not allowed on the premises.
d. Furniture, except folding tables and chairs, will not be moved unless the custodian is first consulted.
e. “Athletic use” of the building and grounds is not permitted by non-members of the Church without specific authorization in writing.
f. Kitchen MUST be cleaned and swept after use.
g. Building hours must be observed unless special arrangements are made through the Scheduling Team.
4) The group or organization using the building/ facility shall be responsible for any damages incurred during their use. The Business Manager may request evidence of insurance for damage and liability.
5) No tape of any kind may be affixed to woodwork or walls (Only sticky-tack permitted)
6) Some building use requires cost-recovery charges. You will be advised of any cost when your application is approved by the scheduling team.
Cost-Recovery Fee Policy Non-Church Groups -make checks payable to First United Methodist Church and submit payment by the day of the event
Church Affiliated Groups – any fee will be deducted from event fundraising or charged to your program’s budget.
Contact the church office at 482-2436 with any questions on this policy or any fees associated with your event.
